- Answer the Company main switchboard in a professional manner ensuring all incoming calls are allocated to relevant internal employees.
- Distribute incoming mail and process all outgoing mail.
- Order company refreshment facilities on a daily basis.
- Ensure the accident book is maintained and appropriate procedures are followed for all entries.
- Completing administrative and clerical tasks
- Ensure all purchase invoices and credits are entered on the system accurately and in a timely manner.
- Reconcile supplier statements against orders placed.
- File all invoices and statements.
- Ensure all supplier data is kept accurate and up to date.
- Communicate with suppliers as and when required.
- Ensure posting of all supplier invoices relating to Purchase Orders onto the system on a daily basis ensuring posting errors and invoice queries are kept to a minimum.
- Keep account of petty cash .
- Keep account of monthly expenses.
- Prepare employee visa and cash expense journals.
- Prepare final invoice statements for customers and post
- Arrange balance collections
- Maintain the Company stationery ensuring all supplies are kept at an acceptable level
- Participate in other duties as and when required.
- Comply with all policies and procedures within the company.
- Carry out all duties with regard to and ensuring equal opportunity.
- Work with all employees within the company in the fulfilment of our aims
- Ensure that you remain compliant with health and safety regulations and accept safe practice at all times. Report any health and safety issues or contraventions witnessed anywhere within the business to your manager